| |
Crown IT Mailing System
Crown IT Mailing System has been developed to
fulfill corporations' needs to keep in touch with
their clients. Crown IT Mailing System is
distinguished with many features such as sending
reports and news letters, targeting specific groups
from the corporation clients' base, customizing the
sent mails design, and sending up to 100,000 mails
every 10 minutes.
The Why??
As the world is taking a new shape, and all
businesses started to adopt, that political
boundaries are no longer an obstacle, the use of
internet has become a vital step towards the success
of any venture.
Restaurants, barbershops, car makers, beverages,
hotels, airlines, and all sectors that we never
though might even need a computer are now using the
internet not only to show their products and
services but also to advertise for it.
Therefore, every business nowadays needs a website,
regardless to this business size, regardless to the
sector, and/or regardless to the purpose - wither
for the need to sell products and/or services
online, or just to put it there for those who want
to know.
In order for companies to preserve their website
visitors, and remind their clients and keep them
updated, especially those who may have visited the
website once and may not need it again for years to
come, Crown IT has created this mailing service, so
you can always stay in contact with your clients,
and keep your business in their conception, so
whenever they want to think about the thing that you
sell, you will be the first to cross their minds.
Through Crown IT mailing system,
your clients and web site visitors can register from
your website to start receiving your emails, and you
will also be able to send emails and news letters to
any email address(es) you have as part of your
clients' base.
The mailing system is very flexible and can be
customized according to your needs. You will be able
to set the design of your sent emails, establish and
widen your client data base, and send at any time
any number of emails and up to 100,000 with a simple
click.
The Who??
If you are a company that sells normal products and
services, and you just need to send daily or weekly
or even monthly news letters, or news letters upon
campaigns, the basic system is what you need, and it
will do all the work for you.
If you are a dynamic website,
that has news and events all the time, you can
attach your news letters types to this mailing
system, so when your clients go in and register,
they will have the choice to choose what kind of
news they are welling to receive via their emails.
Accordingly, whenever you upload a news type, it
directly goes to the clients who requested it, this
way you insure accuracy and continuity without
having to follow up at all.
As the mailing system is very flexible and can
highly be customized, you will also be able to give
your clients the choice to access their profiles
through the "Login Section" on your web site to
change their preferences and even registered
information.
The How??
Crown IT mailing system
is a software you download on your server on which
you host all actions and databases.
On the server, you will
be able to establish, archive, update, and
accumulate your clients' data base, gather their
contact information, and send them the news letters
and promotional material via their email addresses.
On your website, you will set up a registration page
that allows any client to subscribe to your news
letters. Your client will be providing you through
the registration form the information you require
along with the email address to which the mailing
system will be targeting when you send the news
letters.
Setting up the related section on your web site…
Any website visitor can
register to your mailing system and request to
receive news letters and emails from you. To do so,
you shall put a registration page on your web site,
in which clients provide you with the information
necessary for the mailing system: names, emails,
phone numbers, and other data.
Those information will be automatically archived in
the mailing system data base and can be accessible
and modifiable by you any time and any way you wish.
See the example page of the registration form below:
Some fields of the above registration form are
optional, others are mandatory. Dynamic companies
can also add options (checkboxes) for the news
letters and reports types from which their clients
may select.
Upon successful submission of the registration form,
your client will receive an auto-sent email to the
address he/ she specified in the registration form.
The sent mail have an activation link for the
purpose of confirming the email address (to make
sure that the registered email is correct), and to
confirm to the client that this service will be
provided as he registered for it.
The confirmation page in the client’s e-mail will be
similar as the picture below:
New updated snapshot is required once the
activation email text and layout is modified as
agreed previously.
An additional option can be provided to your
registered clients on your web site: Login Section.
Registered clients can at any time go to the Login
Section in order to access their profiles. A
registered client shall use the registered email
address, and the related password to login, then he/
she will access the information that were specified
upon subscription, and he/ she will be able to
modify or update their information.
Administration of the mailing system…
As an administrator of your mailing system, you will
have an admin login user name and password, from
which you can access the mailing system sub-link and
can prepare and customize its settings and
distribute its tasks to start sending mails to your
clients.
Upon login to the mailing system, you will have
several options, buttons, and features to manage it.
(1) Getting Started (The Settings)
a. Preparing the emails general design and
determining sender emails:
As a company with targeted clients and marketing
campaigns, you need to have a design for the sent
company emails with a customized header and footer,
you get to dynamically upload your header and footer
on the system, and send emails with the design of
your website; and also determine the email addresses
which will appear in the "From" section in the sent
emails.
Take a look at the image below:
Once you determine the above settings, all sent
emails will have the header and footer design you
uploaded (including the activation mail sent to
registered clients from your web site), and you can
select the email address that any email will be sent
from according to the sender emails list that you
created.
b. Setting up system users' securities and
permissions:
System administrators or users will be able to login
to the system, search the database, find emails in
all tables, and apply many other actions from
categorizing your clients, to editing and adding the
data.
The head administrator of the mailing system can
create as many users accounts as required,
distribute the responsibilities, tasks, allowed
features and permissions between them, and edit
those permissions any time required and according to
the users posts and description of responsibilities
in the company.
For example, data entry employees can get access to
adding new clients, marketing department can get
access to sending emails, and so on. See the below
picture:
c. Establishing your clients' data base:
If you have a client base with their contact
information and email addresses, you can import them
from an excel sheet to be automatically entered into
the mailing system.
You can also enter and add any client record
manually inside the system, and your registered
clients will also be archived in the mailing system
database upon their registration from your web site.
(2) Managing the Mailing System
a. Adding, modifying, and finding clients'
information:
At any time, the allowed system user can add,
modify, or update any client data in the mailing
system. You can search for any client you have on
the database through a search option with different
filters, and once you find the required client, you
can edit the related data.
b. Classifying your clients into groups:
Your clients can be categorized and added to groups
based on countries, gender, age, or any other
customized options. When creating a group, you can
customize its options and determine its
specifications, then start linking and adding your
clients and their emails to it. This allows you to
send emails to a specific group instead of all
clients on the database.
c. Sending emails to your clients:
To start sending emails to your clients, you need
first to determine the target clients: either all
those entered in the mailing system, or a specific
group of clients, a targeted country, and/or
language.
Upon determining your target clients, you can
compose the mail text you wish to send, and with a
simple click, the system will send it to all target
clients within seconds.
Here, an UTD snapshot on composing and sending the
mails is not provided yet.
Related FAQs…
How can a registered client access his profile
through the Login Section if he/ she lost the
password?
As part of the login section on your web site, an
option can be provided for lost passwords, in which
the client can get his/ her password to be able to
login to his profile successfully.
What are the properties of the uploaded header and
footer files?
It is up to you to choose the images files format
for your mails header and/or footer. There are no
certain conditions to successfully upload them, but
it is preferable to have them in JPEG or JIF format.
The preferred width of the images is 700 Pixels.
Do I have to upload the header and footer files?
It is required to upload the header and footer
images as part of the system settings, but you will
also be given the choice to send emails to your
clients without the header and footer that are
uploaded. This option is provided upon composing an
email.
The conclusion:
Crown IT mailing system will provide a professional
gateway to stay in contact with your clients, manage
your marketing campaigns, and promote your website,
while in the same time, you are in full control of
the users, the designs, and clients’ data.
Our mailing system is the fruit of more than 30
years of cumulative experience in mailing services,
business development and IT software. It is a state
of art placed at your disposal.
|
|